Notify instructor 2 weeks before deleting old Bb courses

Instructors should be emailed 2 weeks before courses that are 2 years plus a semester are deleted.

1. Ask ITS to email me a csv file containing the usernames of the instructors who will be having a course deleted.
2. In Excel, remove duplicates from the column of email address (not the other columns)
3. Create a Google group named that semester, and if over 1500 people, the batch number.
4. Add 1000 instructors at a time (upto 1500) by direct add All email. They will not get an email about being added to the group. 
5. Emails that have been disabled need to be notified unless their from CE. Search for each in Blackboard courses looking for instructor, and contact their department (canned response "Bb retention dept"). 
6. Copy the group email address in Settings, Email options from the Email footer
   (i.e. 2012x2-instructors.gg@mtroyal.ca)
7. Email to the group the following: (canned response "Bb retention group" in bcc subject: Warning: Spring 2012 Bb site(s) about to be deleted)
   
   You are receiving this email because you are the designated instructor of at least one Blackboard site from the XXXXX semester which will be deleted after 2 weeks from today as part of the course retention policy (see page 64).
   
   If you would like to keep an export backup of the course that can be imported into a new course, please follow this YouTube tutorial:
   
   https://www.youtube.com/watch?v=OVl2TxkvKwk&list=UUYMuSsY55FBCfWec-Qf_bcw
   
   Please contact me (Andrew Reil: email areil@mtroyal.ca, phone 403-440-7002, room T110) if you have any questions or concerns.